As a Virtual Assistant I deal with clients daily, either via email, skype, cell, telephone or in person.
The way you interact with a client can make a difference on whether that client will give you the task/job or not.
Being a business owner of AMF Typing Services cc I engage with clients on an equal status. A lot of VAs are ex Secretaries or Personal Assistants and they are used to dealing with Bosses and it is often difficult for them to deal with a clients on the same level, as they think of that client still as a Boss which they are not.
Always be friendly and polite. Never sell a service that you cannot do 100%. Do not offer transcription if you do not know how to do this, as you will soon find yourself in a sticky situation when the work comes in and you cannot do it. Only offer the services that you have the most experience in and that you know you can complete.
I can now judge by the response of the client whether I will get the task or not. And when there is a task/job that I am interested in, I will tell the client I can do that task, give them a deadline when it can be done and talk with confidence about that task, within a few minutes that client will give me the task to do. I am very confident in my approach with clients but I was not always like this, my years of experience as a secretary has helped me a lot with dealing with clients today. I have got a lot of experience behind me of dealing with the best and worst of clients. I am patient, friendly and very convincing when I want to do a task for a client.
I deal with a lot of Virtual Assistants within the industry worldwide and client liaison is very important. The way you write your emails reflects on your company, the way you liaise with clients via skype and in person all makes a difference. With emails and sms’s I always sign off with my signature and contact details so any potential client will always know who I am and who I work for.
Be careful as you write up your website, as you need to make sure that website is drawing in clients or the right people who you want to liaise with, in your business. Make sure your written content, sounds right and looks right. Clients also judge you on what your website is saying to them.
First appearances and sounds always count when a VA is dealing with a potential client. I dress casual for work but when I meet a client I make sure I dress appropriately.
I am a business owner and I must come across as a business owner and know what I am talking/writing about to all potential clients.
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