Hi my name is Alison Mary Fourie (nee Cousins), I am married to Dries with two children Katie 22 and Tom 18 we have three border collie dogs Scooby, Shaggy and Scrappy, I immigrated to South Africa in 1986, I am UK born, Sunderland. I am a Virtual Assistant and Business Owners of AMF Typing Services (2001) and Tavasa (2008).
I started working at an Insurance Company (Johannesburg, South Africa) in 1986 as a Copy Typist in the Word Processing Department, promoted up to Word Processor doing copy typing, typing of reports, spreadsheets, general typing, etc.
Joined an Insurance Company bought out Prudential in 1988, all staff transferred up to the main offices, moved from the Word Processing department into the Secretarial Field as a Junior Secretary, working for an AGM, 3 Team Managers in total 63 staff in the team. Responsibilities included general office duties etc. Over the years stayed as a Secretary but quickly made promotions to finally Senior Secretary. I have an excellent reputation for being able to handle working for a large group of people using Time Management, Prioritisation, and People Management Skills.
Over the years I was given the opportunity to type lots of different types of documents and learn lots of different software, from Flow Diagrams to Desk Top Publishing and various Word Processing packages e.g. MultiMate, Wang, Word Perfect, MS Office, etc. I have experience in:
- Office Management
- Document Management
- Function Organisation
- Office Administration
- Telephone Management
- People Liaison
- Secretarial Support
- Database Management
- Project Administration comprising of maintaining schedules for management, writing and preparing correspondence for signature by management, manage supply inventory, provide management with current schedules, prepare news articles/current event summary sheets, distribute mail for management and perform facsimile and copying as needed.
- Schedule travel for management, complete and manage expense reports upon return from travel, manage travel accommodations.
- Plan and schedule meetings and conferences.
- Answer phones and forward them to the appropriate party.
- Maintain filing system.
- Manage time and attendance for management.
In January 2000 I transferred to Systems/IT Human Resources department as a Senior Secretary/HR Support Co-Ordinator · I was given the opportunity to grow and learn many new tasks · I helped design, create and maintain a Web Site for the Secretaries of the Company · I initiated that all the secretaries within GIS join the Professional Secretaries Association of SA · I initiated that the secretaries within GIS try to obtain CPS certification (Certified Professional Secretarial Certification in SA) · Over the years I have coached many secretaries in their positions and some have gone into becoming Executive Secretaries within the Insurance Group · I have often worked for other departments within the Company apart from GIS because of my reputation of being able to give excellent Secretarial Support and my people management skills.
My responsibilities were:
Creating/maintaining databases, Data Entry · Recruiting/Staff Management · Compiling Stats · Internet Research · Proof Reading · Maintaining Staff/Contractor Database · Creating/Documenting/Publishing Policies for HR procedures · Prepare Database for Salaries; assisting with compiling/formulating salary increases via Excel. · Budget management/forecasting · Performance Management · Web Design: creating/maintaining the HR Department and the Companies Secretarial web sites · Project Administration
Liaise with Staff etc. · Taking Minutes at Meetings. · Stand in for Executive Secretary working for CEO while she took leave of absence from the office.
I left the corporate world after 14½years (March 2001).
Currently self-employed, running my own business AMF Typing Services, established 1st April 2001.
Awards received during my career:
November 1996 – While working at an Insurance Group, I received a very prestigious award for providing Quality Customer Services in November 1996.
Won numerous Quality Customer Services Awards (Individual and Team) for various quality secretarial tasks.
Myself and a co-worker won the ‘In Pursuit of Excellence’ award, for 1999 in February 2000. The award is presented annually to an organization that demonstrates quality and support for secretaries, admin/executive assistants, and related office professionals. This award was presented by the PSASA (Professional Secretarial Association of South Africa).
Excellent communication and listening skills · Excellent office skills · Professional and confidant · Committed to establishing long-term partnerships · Pro-active · Time Management · Open-minded · Willingness to learn and aptitude to learn quickly · Focused · Multi-tasks capable · Organised · Committed to providing a Quality Customer Service · Team player · Respect Privacy and Confidentiality for each
Today I run my own company for the past 19 years, AMF Typing Services.
Linked in: https://www.linkedin.com/in/amftyping
“I run my own race: I am in competition with no one. I have no desire to play the game of being better than anyone, in any way, shape or form, I just aim to improve, to be better than I was before.”